RHIZA BABUYILE Current Job Opportunity – Apply Now!

Job Title: Personal Assistant(PA)/Office Secretary
Location: JHB – Northern Suburbs
Reference: JHB000103-RM-1

Job Summary:
The purpose of this position is to provide administrative support to the Chairman and Board of Babuyile Community Development NPC and Trustees of Babuyile Community Development Trust. Ensuring that the organisation complies to all relevant legislation, taking minute at meetings and ensuring proper distribution and storage thereafter, managing the calendars and working directly with the executive team

Responsible for circulating agendas and other documents to directors, shareholders and auditors within the required time limits, as well as producing accurate minutes of shareholder and directors’ meetings and resolutions
Ensuring that minutes of all shareholders meetings, board meetings and all the meetings of company’s audit committee, are properly recorded in accordance with the Act
Providing the directors of the company collectively and individually with guidance as to their duties, responsibilities and powers
Making the directors aware of any law relevant to or affecting the company
Reporting to the company’s board any failure on the part of the company or director to comply with Memorandum of Incorporation or rules of the company or the act
Conserve executive’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunications
Maintain executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
Welcomes guests and customers by greeting them in person or on the telephone, and answering or directing inquiries
Prepare reports by collecting and analyzing information
Maintain customers confidence and protects operations by keeping information confidential
Complete projects by assigning work to clerical staff and following up on results
Secure information by completing database backups
Provide historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions
Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, and verifying receipt of supplies
Ensure operation of equipment by completing preventive maintenance requirements, following manufacturers instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques
Maintain professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies
Contribute to the team effort by accomplishing related results as needed
Ensure the CEO is well prepared and equipped for meeting or engagements with both internal and external stakeholders
Responsible for circulating agendas and other documentation to executive committee within the required time limits, as well as producing accurate minutes of committee meetings
Act as custodian of all documents
Setup and maintain an efficient filing and retrieval system of all documents

Qualification & Skills:
Business/Office Administration NQF level 5 and higher
Project Management qualification would be an advantage
First-rate verbal and written communication skills
A flexible and practical approach work
Project Management and Event Planning
Reporting skills and Presentation skills
Computer software skills including Microsoft Office
Excellent organisation and time management
Travel logistics
Good knowledge of legal requirements and procedures
Highly analytical with strong attention to details
Ability to manage multiple calendars and mailboxes
The ability to take the initiative

Experience :
Five years plus experience of administrative/executive assistant
Knowledge and experience of board administration
Knowledge of working in an NPO will be added as an advantage

Package & Remuneration:
R 180000 – R 240000 – Annually

To Apply:

Click Here!


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